Overview

The Stewards Council Meeting provides the space and conditions for higher-stake cross-DAO decisions to be vetted and discussed, enabling the DAO to efficiently and responsibly fulfil its mission. The council is responsible for sense-making and strategic direction and acting as a decision-making body for DAO-Level topics. (Those that sit outside the Foundation or Sub-DAOs.)

Format

The Stewards Council meets weekly on Fridays @ 3pm UTC

The Stewards council is an action-orientated session where Stewards seek to make decisions on pre-determined Agenda Items. Whilst some discussion is welcomed during the meeting, most should happen on the forum.

Every meeting must have a designated facilitator who keeps the meeting on track.

The nominated Foundation Steward will perform this role for the first Steward Council of each Season. After that, this role will rotate, with the next meeting’s designated agreed upon by the Stewards at the end of the previous session. If no facilitator is chosen, it falls back to the last chosen facilitator.

The facilitator must share the agenda > 48 hours before the meeting using this template 1. Any Steward can add items to the Agenda using the format defined in the same template.

The facilitator should add agenda items to a Slido ahead of the meeting and share this with Stewards attending to prioritise points for discussion at the start of the meeting.

Items not included on the Agenda before the meeting can only be discussed after the agreed agenda has been covered. Agenda items not covered are automatically added to the next meeting to be re-prioritised using the method outlined in the previous paragraph.

Meetings are restricted to the Stewards to ensure efficient decision-making and take place on Steward’s dedicated voice channel. Notes and audio recordings must be shared on the forum with Members by the meeting facilitator, including a record of any decisions and actions taken.

Decision-Making

Stewards are encouraged to discuss topics asynchronously as much as possible and only bring discussions to the Steward Council when there is a decision to be made following the format laid out in the Steward Council - TEMPLATE

Decisions during the Steward Council are made optimistically, facilitated by the meeting’s designated facilitator using the following format:

1. Steward requesting a decision spends no more than 2 mins explaining the Agenda Item and the suggested course of action.
2. If no one is present on the call objects, their suggested course of action is recorded.
3. If any Steward objects, the facilitator puts forward a 48-hour vote of the Stewards via discord Poll restricted to the Steward role with the following format:
   1. For
   2. Against
   3. Requires more discussion
4. Where the vote “Requires more discussion”, a thread should be opened in the Stewards discord channel for this topic, or a separate call should be organised. The point should be brought back to the Stewards when a decision is ready to be made.
5. Where there is a tied vote, the vote defaults to Against